{"id":2984,"date":"2025-07-11T13:39:30","date_gmt":"2025-07-11T13:39:30","guid":{"rendered":"https:\/\/lookwhatscool.ca\/?p=2984"},"modified":"2025-07-11T16:55:12","modified_gmt":"2025-07-11T16:55:12","slug":"top-ai-tools-for-small-business-owners-2025","status":"publish","type":"post","link":"https:\/\/lookwhatscool.ca\/uk\/top-ai-tools-for-small-business-owners-2025\/","title":{"rendered":"Top AI Tools for Small Business Owners That Save Time & Money"},"content":{"rendered":"\n
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\ud83e\udde0 AI isn\u2019t just for the big players anymore
When you run a small business, two things are always in short supply: time and money. That\u2019s exactly why AI is becoming more than a buzzword \u2014 it\u2019s a real superpower for entrepreneurs who wear all the hats: building a website, finding clients, writing content, sending invoices, running social media, and handling support.<\/p>\n<\/div>\n

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As a small business owner, every task you automate means less stress, less busywork, and more energy for what actually brings value to your customers.<\/p>\n<\/div>\n

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\ud83d\udc40 And here\u2019s where it gets interesting:
AI today isn\u2019t just ChatGPT and Midjourney. It\u2019s dozens of platforms built specifically for people like you \u2014 those who don\u2019t have time to learn complex tools, don\u2019t want to overpay for big teams, but do want to look and work professionally.<\/p>\n<\/div>\n<\/div>\n

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\ud83c\udf10<\/strong> 1. Website & Online Presence<\/em>
\ud83d\udc49 Durable.co<\/a> \u2013 AI that builds your small business online in 5 minutes (almost)<\/strong>
For small businesses, your website is your storefront, your credibility, your first impression. But building one from scratch? It\u2019s usually a headache \u2014 domain, hosting, design, copy, tech setup… What if you could do all of that over a cup of coffee?<\/p>\n<\/div>\n

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Durable.co uses AI to generate not just a website, but a complete online starter kit:
\u2013 Homepage
\u2013 \u201cAbout\u201d section
\u2013 Service descriptions
\u2013 Contact form
\u2013 Even built-in CRM and analytics!<\/p>\n<\/div>\n

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\ud83d\udee0 You simply enter your business name and a short description \u2014 and get a full website with pre-written content. Everything can be easily edited in a visual drag-and-drop editor.<\/p>\n<\/div>\n

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\ud83d\udca1 Who\u2019s it for?<\/em>
\u2022 Freelancers who want to quickly build a personal brand
\u2022 Local businesses (craftsmen, studios, services) that don\u2019t have weeks to waste on development
\u2022 Startups that need to \u201clook legit\u201d \u2014 starting today<\/p>\n<\/div>\n

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Of course, it won\u2019t replace a top-tier design agency if you need something massive. But if you want a fast, clean, and functional start \u2014 this is one of those \u201cwhy didn\u2019t I do this sooner?\u201d tools.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\ud83d\udcac 2. Customer Service on Autopilot<\/em>
\ud83d\udc49 Tidio<\/a> \u2013 The AI Chatbot That Answers While You Sleep<\/strong><\/p>\n<\/div>\n

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Running a small business often feels like a one-person juggling act. You’re taking orders, answering calls, replying to messages, posting on socials\u2026 Then a visitor lands on your website. They have a question.
But you’re in transit.
No answer = no sale.<\/p>\n<\/div>\n

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Tidio was built for exactly these moments. It\u2019s an AI chatbot that goes way beyond a basic \u201cHi, how can I help?\u201d \u2014 it can carry full conversations, provide answers, handle requests, and even close sales.<\/p>\n<\/div>\n

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\ud83d\udccc With Tidio, you get:<\/em>
\u2013 An AI chatbot that learns from your FAQs or connects to your product database
\u2013 Live chat for when you\u2019re available
\u2013 Email integration for smart follow-ups if a user drops off
\u2013 A visual conversation flow builder that makes setup a breeze<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\ud83d\udca1 Who will benefit most?<\/em>
\u2022 Online store owners
\u2022 Small service businesses or clinics with frequently asked questions
\u2022 Entrepreneurs who simply can\u2019t be online 24\/7<\/p>\n<\/div>\n

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It\u2019s like having a personal assistant who never takes a day off.
And more importantly \u2014 it makes your site look polished and trustworthy.<\/p>\n<\/div>\n


\ud83d\udcb0 3. Finally, Someone Who Speaks the Language of Numbers<\/em><\/span><\/p>\n

\ud83d\udc49 QuickBooks<\/a> with AI Features \u2014 Your Pocket Accountant (No Questions Asked)<\/span><\/strong><\/p>\n

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Expense tracking. Invoicing. Payment reminders. Tax prep.
Sound familiar? Running a small business isn\u2019t just about the product or service \u2014 it\u2019s the daily mini tasks around money that can pile up fast.<\/p>\n<\/div>\n

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And let\u2019s be real \u2014 how many times have you said, \u201cI\u2019ll deal with that later,\u201d only for \u201clater\u201d to turn into chaos?<\/p>\n<\/div>\n

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QuickBooks doesn\u2019t just log numbers \u2014 it interprets them, forecasts your expenses, reminds you about taxes, and even spots ways to save.<\/p>\n<\/div>\n

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\ud83e\udde0 What the AI version brings to the table:<\/em>
\u2013 Automatically recognizes expenses (via receipt scans and bank transactions)
\u2013 Suggests categories and income\/expense insights
\u2013 Nudges you when it\u2019s time to invoice or follow up on a payment
\u2013 Generates clean, investor-ready financial reports<\/p>\n<\/div>\n

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\ud83d\udca1 Best for:<\/em>
\u2022 Freelancers and solo professionals
\u2022 Small businesses that want full control without hiring an accountant
\u2022 Hybrid sellers operating online and offline<\/p>\n<\/div>\n

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Here, AI isn\u2019t about being creative \u2014 it\u2019s about not losing things: not losing time, not losing receipts, not losing your cool.
And honestly? That\u2019s sometimes even more valuable than any big idea.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\ud83c\udfa8 4. AI for Branding \u2013 Look Professional, Even If You\u2019re a One-Person Team<\/em>
\ud83d\udc49 Looka<\/a> or Brandmark \u2013 Your Logo, Style & Brand Guide in Minutes<\/strong><\/p>\n<\/div>\n

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Small businesses rarely have the budget for a designer who will carefully craft a logo, pick colors, fonts, and wrap it all into a brand guide. But first impressions still matter.
And if your site looks like a 2007 business card, it probably won\u2019t inspire much confidence.<\/p>\n<\/div>\n

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Looka and Brandmark are tools that help you create your visual identity in literally 10 minutes. Just type in your business name, industry, and a short description \u2014 and the AI will generate a logo, color palette, font pairings, and a consistent visual style, all ready to be saved as a brand kit.<\/p>\n

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\ud83d\udca1 Why it matters:<\/em>
\u2013 You get a consistent look for your site, social media, packaging, and emails
\u2013 AI lets you try dozens of styles and tweak them to your taste
\u2013 No design skills needed \u2014 your business still looks clean and professional<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\u26a1\ufe0f Already have a name or a rough idea? Upload it and see what your brand could look like.
It might be one click away from becoming real.

\ud83d\udcdd <\/span>5. Content & Marketing \u2013 When You Have No Time, But Still Need Words<\/em><\/p>\n<\/div>\n

\ud83d\udc49 Copy.ai<\/a> or Jasper \u2013 AI That Writes Ads, Emails, Social Posts & More<\/strong><\/p>\n<\/div>\n

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Most small businesses don\u2019t have a copywriter. But let\u2019s be honest \u2014 Instagram won\u2019t post itself.
And it’s not just social posts: there are product descriptions, client emails, ad copy, and even your “About Us” page.<\/p>\n<\/div>\n

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Copy.ai and Jasper are AI-powered writing tools that help you create all of that in a fraction of the time. You give it a topic, tone, and a few key phrases \u2014 and it gives you several drafts.
Want something fun? Formal? Inspiring? You choose.<\/p>\n<\/div>\n

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\ud83d\udcc8 How people use it:<\/em>
\u2013 A home goods store generates discount banner copy in 30 seconds
\u2013 A beauty salon sends stylish welcome emails without burnout
\u2013 A freelancer posts on LinkedIn weekly, without losing an hour each time<\/p>\n<\/div>\n

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\ud83d\udcac Instead of staring at a blinking cursor \u2014 let AI pitch you some ideas.
It may not be the final version, but it\u2019s the best jumpstart when time is tight.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\ud83d\udcec 6. Email Marketing + CRM \u2013 Keep in Touch with Clients on Autopilot<\/em>
\ud83d\udc49 MailerLite + AI<\/a> \u2013 Campaigns, Automation, Templates & Analytics for Small Business<\/strong><\/p>\n<\/div>\n

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Email isn\u2019t just an \u201cold-school\u201d channel \u2014 it\u2019s still one of the most effective ways to drive sales and keep your audience engaged, especially for small businesses.
But who has time to write every newsletter manually, track open rates, build automations for new subscribers?<\/p>\n<\/div>\n

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MailerLite with AI support takes care of that routine. You can:
\u2013 Generate full email campaigns from a simple topic idea
\u2013 Automate email sequences (like welcome messages or cart reminders)
\u2013 Use customizable templates that match your brand
\u2013 Track analytics that actually mean something<\/p>\n<\/div>\n

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\ud83d\udce9 Who benefits the most?<\/em>
\u2013 A small online store sending personalized follow-ups after purchase
\u2013 A creative project sharing weekly updates \u2014 in 5 minutes, no editor needed
\u2013 A coffee shop or salon staying in touch with clients without giving up weekends<\/p>\n<\/div>\n

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\ud83e\udde0 And the best part? You\u2019re not managing it all manually.<\/em>
You\u2019ve got a system that remembers when and what to send \u2014 so you can stay consistent without the stress.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\ud83c\udfa5 7. Video Production \u2013 Create Promos, Tutorials, and Stories Without a Camera<\/em>
\ud83d\udc49 Pictory<\/a> or HeyGen \u2013 Turn Text into Videos, AI Avatars, Subtitles, Editing<\/strong><\/p>\n<\/div>\n

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These days, video is the currency of attention.
But hiring a filmmaker, recording takes, and editing manually? That\u2019s not always realistic \u2014 especially for small teams.<\/p>\n<\/div>\n

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Enter AI video editors.<\/p>\n<\/div>\n

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Pictory transforms a blog post or text into a polished video with music, subtitles, and visuals \u2014 ideal for social media, product promos, or explainer content.
HeyGen adds a layer of magic: your script gets narrated by a realistic AI avatar, like a host in a studio \u2014 no lights, mic, or camera needed.<\/p>\n<\/div>\n

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\ud83d\udcfa What you can do:
\u2013 Launch a product with a clean branded promo video
\u2013 Create tutorials or how-tos without complex editing
\u2013 Build a \u201ctalking head\u201d presence for Instagram or YouTube \u2014 no face required<\/p>\n<\/div>\n

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\u26a1\ufe0f It\u2019s not about faking it. It\u2019s about removing technical bottlenecks, so you can focus on your ideas, delivery, and business growth.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\ud83e\udde9 8. Task, Knowledge, and Team Management \u2013 All in One Place<\/em>
\ud83d\udc49 Notion AI<\/a> \u2013 Plans, Docs, Knowledge Base & Automation in One Workspace<\/strong><\/p>\n<\/div>\n

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Notebook? Spreadsheet? Planner? Wiki? You no longer need separate tools for each \u2014 Notion brings them all together in a single, intuitive platform. And with AI added into the mix, it becomes even more powerful:<\/p>\n<\/div>\n

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You can quickly structure ideas, create a content plan, rewrite a messy draft, summarize long articles, or automate repetitive tasks.<\/p>\n<\/div>\n

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\ud83c\udfaf How it works in real-life business scenarios:
\u2013 You jot down a quick idea \u2014 AI turns it into a post or email
\u2013 You leave a meeting with scattered notes \u2014 AI summarizes them into a clean report
\u2013 You\u2019re building a knowledge base for your team \u2014 everything\u2019s in one place, easy to update and find<\/p>\n<\/div>\n

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\ud83e\udde0 Notion AI isn\u2019t just a note-taking app.
It\u2019s an assistant, editor, and coordinator in one \u2014 helping you stay focused and avoid drowning in tasks.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\ud83e\udde9 In Summary: AI Isn\u2019t a Replacement \u2014 It\u2019s an Amplifier<\/strong><\/p>\n<\/div>\n

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In this post, we\u2019ve gathered some of the most useful AI tools for small business owners \u2014 the kind that save real time and money, from website creation to marketing, finances, and customer support.<\/p>\n<\/div>\n

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But here\u2019s what you should keep in mind:<\/p>\n<\/div>\n

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\ud83d\udd39 Many of these tools are free or have generous free plans:<\/em>
\u2013 [Durable.co] \u2013 basic site builder available for free
\u2013 [Tidio] \u2013 free tier with limited chatbot features
\u2013 [MailerLite] \u2013 free for up to 1,000 subscribers
\u2013 [Notion AI] \u2013 AI features available via paid add-on
\u2013 [Copy.ai], [Pictory], [Looka] and others \u2013 free trials are often available<\/p>\n<\/div>\n

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\ud83d\udd38 Paid plans usually unlock the full potential, and if you find the tool truly helpful \u2014 it can pay for itself within weeks.<\/p>\n<\/div>\n

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\ud83d\udd01 Alternatives exist:<\/em>
You might prefer [Hostinger Website Builder] over Durable, [Writesonic] or [Anyword] instead of Jasper, or [InVideo AI] instead of Pictory.
But don\u2019t chase ratings \u2014 choose the one that feels intuitive and fits your workflow.<\/p>\n<\/div>\n

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\ud83e\udd14 And remember: no tool will do the work for you.
AI isn\u2019t a magic wand. It\u2019s a powerful assistant, but the strategy, decisions, and drive \u2014 that\u2019s all you.<\/p>\n<\/div>\n

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Running your own business is a journey \u2014 full of challenges, yes, but also full of moments where you can break through and thrive. The more right tools you have at your fingertips, the less likely you are to wander that path in the dark.<\/p>\n<\/div>\n

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\ud83d\udccc Want more AI tool reviews for business, freelancing, or everyday productivity?
Check out our [AI Tools]<\/a> section \u2014 we update it regularly with fresh picks.<\/p>\n<\/div>\n

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\ud83d\udcac Now over to you:<\/em>
Do you already use any of these tools? Got a favorite? Or maybe one that didn\u2019t work out at all?
Share in the comments \u2014 we read every one.<\/p>\n<\/div>\n

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\ud83d\udcec And don\u2019t forget to subscribe<\/a> so you never miss a new post.
The best is yet to come.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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<\/p>\n","protected":false},"excerpt":{"rendered":"

\ud83e\udde0 AI isn\u2019t just for the big players anymoreWhen you run a small business, two things are always in short supply: time and money. That\u2019s exactly why AI is becoming more than a buzzword \u2014 it\u2019s a real superpower for entrepreneurs who wear all the hats: building a website, finding clients, writing content, sending invoices, […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[20],"tags":[],"class_list":["post-2984","post","type-post","status-publish","format-standard","hentry","category-https-lookwhatscool-ca-ai-tools"],"uagb_featured_image_src":{"full":false,"thumbnail":false,"medium":false,"medium_large":false,"large":false,"1536x1536":false,"2048x2048":false,"trp-custom-language-flag":false,"mailpoet_newsletter_max":false},"uagb_author_info":{"display_name":"Look What's Cool Team","author_link":"https:\/\/lookwhatscool.ca\/uk\/author\/meisarosh94gmail-com\/"},"uagb_comment_info":0,"uagb_excerpt":"\ud83e\udde0 AI isn\u2019t just for the big players anymoreWhen you run a small business, two things are always in short supply: time and money. That\u2019s exactly why AI is becoming more than a buzzword \u2014 it\u2019s a real superpower for entrepreneurs who wear all the hats: building a website, finding clients, writing content, sending invoices,…","_links":{"self":[{"href":"https:\/\/lookwhatscool.ca\/uk\/wp-json\/wp\/v2\/posts\/2984","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/lookwhatscool.ca\/uk\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/lookwhatscool.ca\/uk\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/lookwhatscool.ca\/uk\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/lookwhatscool.ca\/uk\/wp-json\/wp\/v2\/comments?post=2984"}],"version-history":[{"count":0,"href":"https:\/\/lookwhatscool.ca\/uk\/wp-json\/wp\/v2\/posts\/2984\/revisions"}],"wp:attachment":[{"href":"https:\/\/lookwhatscool.ca\/uk\/wp-json\/wp\/v2\/media?parent=2984"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/lookwhatscool.ca\/uk\/wp-json\/wp\/v2\/categories?post=2984"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/lookwhatscool.ca\/uk\/wp-json\/wp\/v2\/tags?post=2984"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}